Admin OS

This began as a simple to-do list helper and grew into a personal operating system for running my life. A set of automated workflows built in n8n gathers everything I need to do from the places it already lives: my calendar, Trello, and school deadlines. Claude then reasons over all of it and writes a realistic, prioritized plan for the day, which lands in my calendar and arrives as a message on Telegram. Through the day the system notices what actually happened, and once a week it edits its own instructions so it plans better next time. It runs on its own, on a small self-hosted setup.

What it does

• Gathers my tasks from where they already live (calendar, Trello, school deadlines) so nothing has to be re-entered.
• Uses Claude to turn that pile into a realistic, prioritized plan for the day, not just a flat list.
• Delivers the plan where I already am: my calendar, and a Telegram chat I can talk back to.
• Watches what really happened during the day and learns from the gap between the plan and reality.
• Rewrites its own planning instructions once a week, in plain language, so it keeps improving without anyone retraining a model. Every change is readable and reversible.
• Runs itself on a schedule, hands-off, on a self-hosted setup.

How it turned out

The interesting part is how it improves. Most AI systems get better by retraining the model. This one gets better by rewriting its own instructions. Each week a reviewer step reads what worked, what I actually did, and what changed in my life, then edits the planner’s rules in plain, readable language. Every change is written out, explained, and easy to undo, so the system is never a black box. The result adapts to me instead of making me adapt to it.

Building it sharpened how I think about automation, databases, and designing AI that proposes changes for a person to approve rather than acting on its own. It has genuinely made me more productive (it runs my days now) and I’m still adding to it.